Client Experience (CX) Leader’s 50 best practices

December 14, 2020

We’ve been helping professional services firms develop and implement client experience management programs using data and insights to improve revenue, referrals, and repeat business for 17 years. In this blog post, we're sharing a list of 50 best practices we've seen successful client experience (cx) leaders implement.

  1. Establish your client experience (CX) vision and share it throughout your organization.
  2. Set client-focused goals.
  3. Get others in the company involved and invested.
  4. Know what’s worked before, benchmark and measure over time
  5. Align marketing, sales, and customer service to deliver a consistent message and experience
  6. Identify key performance indicators (KPIs)
  7. Understand the goals and objectives for your program
  8. Monitor progress toward goals and objectives with KPIs
  9. Turn data into action
  10. Recalibrate your client experience program as you gather more feedback and data
  11. Be transparent – we’re going to ask for your feedback and we’re going to respond to your feedback
  12. Set expectations and keep commitments, do what you say you will do when you say you will do it
  13. Ask smart, incisive, thought-provoking questions
  14. Thank everyone for their engagement and feedback
  15. Respect requests for reduced frequency or other ways to receive their feedback
  16. Start small and scale – work out kinks with smaller groups
  17. Be consistent – how you present your brand, your tone, your responses. Consistency build trust, inconsistency breeds confusion, and distrust.
  18. Be open to feedback from all constituents and involved parties
  19. Personalize queries to enhance connection and relevance
  20. Show you care and are aware of what the most relevant issues are on the project, or for the individual
  21. Design repeatable workflows and frameworks to focus on asking more thoughtful and insightful questions
  22. Use a consistent template so respondents learn how it works, become accustomed to it, and are able to answer quickly and easily
  23. Keep the client experience of users’ top-of-mind
  24. Be mobile-friendly – make it easy to provide feedback on any device
  25. Use images to make an emotional connection and communicate functionality
  26. Make the call-to-action bold and clear – there should be no confusion over what you want the respondent to do
  27. Communicate efficiently – make what you send easy to scan for the key points with short paragraphs, bullets, and numbered lists
  28. Be inclusive and empathetic – be considerate of everyone’s needs, preferences, and platforms
  29. Test with and without images
  30. Preview and review
  31. Be relevant – address potential pain points to elicit useful feedback
  32. Be reliable. Send queries when you say you will, thank all respondents for their feedback, and respond to any and all concerns in a timely manner
  33. Be clear about why this feedback is important and what will happen to it
  34. Tell stories using feedback and data
  35. Keep it simple – one point per story
  36. Get respondents’ attention with a compelling subject line and let them know the expected time to complete
  37. Include a subhead that reinforces what you want the respondent to do and why
  38. Have a clear call-to-action
  39. Be sensitive to other communications being sent and received in proximity to your survey
  40. Test everything – subject lines, days, times, length of time for response
  41. Build your data and feedback framework that works for your firm based on your objectives
  42. Map your client feedback process and highlight where friction occurs
  43. Monitor statistics on transactional messages (thank you’s and follow-ups)
  44. Be responsive to requests in a timely manner – let the respondent know you heard them and are addressing their request
  45. Automate wherever possible without losing the human touch
  46. Be proactive – anticipate respondent needs
  47. Personalize as much as possible
  48. Segment where beneficial
  49. Client Experience (CX) leaders find the best cadence, data collection, and response methodologies for clients and their firm
  50. Put your employees first and your customers a close second

What else?

Anything we missed?

Which of these resonate with you as a Client Experience (CX) leader?

Thank you for sharing your thoughts on how we can improve the client experience for professional services firms. Interested in a case study? Here's one!

Interested in beginning or expanding a Client Feedback or Client Experience program, or just want to learn more? Click the button below to talk to a customer experience consultant.

Ryan Suydam

Ryan Suydam co-founded Client Savvy in 2004, to help firms create fierce client loyalty by designing, implementing, and measuring client experiences. He has coached nearly 700 organizations and over 30,000 professionals on the skills required to be “client savvy.”

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